Sonovision Canada
  • 14-Jun-2019 to 13-Aug-2019 (PST)
  • Ottawa, ON, CAN
  • Full Time

Sonovision Canada and Sonovision USA are leading providers of Technical Documentation Services to clients across North America. Our staff of exceptional Subject Matter Experts (SME) help our clients in the Aerospace, Military and Commercial Sectors achieve time-to-market objectives and cost goals. Our global approach and decades of Technical Documentation experience allow us to meet these goals and objectives without sacrificing quality.


Typical Duties

As an Administrative Assistant with Sonovision, you will join a dynamic and growing company. As part of the team, you will be working directly with the President as well as providing operational support to the office. In addition, you will be responsible for performing the following duties:

  • Answering and directing phone calls
  • Organizing and scheduling appointments
  • Planning meetings and taking detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order and receive office supplies
  • Update and maintain order database
  • Maintain contact lists
  • Book travel arrangements
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and other administrative assistants to handle requests and queries from managers
  • Receive and distribute daily mail
  • Other duties as assigned

Required Skills & Experience

  • Proven experience as an administrative assistant or receptionist
  • Bilingual (English/French)
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task


  • High School diploma
  • Additional qualifications as an Administrative assistant or Secretary


What we offer

  • Competitive health, dental, and life insurance benefits
  • An entrepreneurial environment
  • Work- life balance!
  • Employee Events
  • Training and Development Programs



The successful candidate must complete a background check, which will include previous employment reference checks, education verification, and a criminal history review.

This position requires a minimum of 10-years consecutive residency in Canada to attain a NATO Secret Clearance. For this position, the successful candidate must also be able to meet all Controlled Goods Program requirements.


Sonovision Canada is committed to diversity and employment equity in the workplace.  Applicants can make their needs known to HR and accommodations are available on request for candidates taking part in all aspects of the selection process.


Sonovision Canada
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